How does PTO accrual usually work?

Many employers accrue PTO based on hours worked, pay periods, or a yearly allotment divided across the year.

Can I estimate PTO in days too?

Yes. This calculator converts accrued PTO hours into days using the hours-per-day value you enter.

Does this match every company policy?

No. PTO rules vary, so use your employer policy as the final source for eligibility and accrual rules.

Quick Tool Labs

PTO Accrual Calculator

Use this PTO accrual calculator to estimate paid time off earned from hours worked. It also shows equivalent PTO days and a projected yearly total.

Calculator

Hours worked so far

Hours worked per 1 PTO hour

Hours per workday

Accrued PTO hours0.00

Accrued PTO days0.00

Projected yearly PTO hours0.00

Enter your hours worked and accrual rate to estimate PTO earned.

How this PTO accrual calculator works

This calculator divides the hours you have worked by the number of work hours required to earn one hour of PTO, then converts the result into days using your hours-per-day setting.

Accrued PTO hours = hours worked / hours worked per 1 PTO hour

Use it to estimate earned PTO, compare accrual rates, and get a rough picture of how much paid time off a schedule can produce over a year.

Examples

Example 1

If you accrue 1 PTO hour for every 40 hours worked, then 160 hours worked earns 4 PTO hours.

Example 2

4 PTO hours equals 0.5 days when one workday is 8 hours.

Example 3

At 2,080 hours worked in a year with a 40-to-1 accrual rate, projected yearly PTO is 52 hours.

Frequently asked questions

Can I use a different workday length?

Yes. Enter the number of hours that your employer considers one PTO day.

Does this handle caps or carryover?

No. This tool estimates accrual only and does not apply caps, balances, or carryover rules.

What if my employer uses pay-period accrual instead?

This calculator is best for hours-worked accrual. If your employer uses fixed pay-period accrual, use the policy document as the primary reference.